Records Management Services in Albany and the Capital Region

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Managing business records takes time, space and organization. Mabey’s Record Management is a full service solution to your document retention and management needs. As a division of Mabey’s Self Storage we specialize in customer service, convenience and attention to detail. Our services help businesses store, organize and track important documents throughout their retention lifecycle. From secure off-site records storage and inventory management to document retrieval and destruction, we work with you to develop a solution that fits your business needs.

Contact Mabey’s to discuss records management services in Albany and the Capital Region.

Simplify Your Business Records Management

The Business of records and information management continues to be a vital aspect of today’s corporations and individuals. There is a great deal of concern with the growing threats of identity theft, fraud and misplaced records.  As a member of Prism International we are committed to the importance of quality performance and confidentiality in rendering our services.  Mabey’s Record Storage provides an organized safe, secure environment to fulfill our responsibilities to you and your clients.

Paper records can take up valuable office space and become difficult to manage as your business grows. A structured records management program helps keep documents organized, accessible when needed and accounted for throughout their lifecycle.

Mabey’s provides a cost-effective way to manage business records outside your office. Our services include inventory preparation, records tracking, management reporting, pickup and delivery, and secure document destruction. We work with you to establish a process that supports your operational needs while helping protect sensitive information.

Records Management Services

Mabey’s offers a range of services to help businesses manage physical records efficiently, from storage and tracking to retrieval and destruction.

Mabey’s provides business document storage and records management services for organizations throughout Albany, Latham, Colonie, Rensselaer, and the Capital Region. Our off-site storage, inventory tracking, and document retrieval services help businesses keep physical records organized and accessible while freeing up valuable office space.

Secure Off-Site Records Storage

Move inactive or infrequently accessed files out of your office while keeping them available when needed. Mabey’s provides a secure, climate-controlled environment for stored records.

Records Inventory and Tracking

Maintain an organized inventory of stored records. Our inventory preparation and tracking processes help you identify files and manage document activity.

Records Retrieval and Delivery

When your business needs a stored file, our file request and delivery services help you access the records you need. Contact us to discuss pickup, delivery and retrieval options.

Records Management Reporting

Management reports and inventory records help you monitor stored documents and maintain visibility into your records throughout their storage lifecycle.

Document Retention and Destruction

Records should be retained for the appropriate period and securely destroyed when they are no longer needed. Mabey’s offers document destruction services to help businesses manage the final stage of the records lifecycle.

Why Choose Mabey’s for Records Management?

Outsourcing physical records management can help businesses reduce office clutter and establish a more organized approach to document storage.

  • Free up office space: Move inactive files out of filing cabinets and storage rooms.
  • Keep records organized: Use inventory and tracking processes to manage stored documents.
  • Access files when needed: Arrange retrieval, pickup and delivery based on your business requirements.
  • Protect sensitive information: Store records in a secure environment and arrange document destruction when appropriate.
  • Manage records more efficiently: Establish a consistent process for storing, tracking and retiring business documents.

How Our Records Management Process Works

Every business has different record-keeping needs. Mabey’s works with you to develop a records management approach that fits your files, access requirements and storage needs.

1. Discuss Your Records Management Needs

We start by learning about your records, storage requirements and how often you need to retrieve documents.

2. Organize and Inventory Your Records

Establish an inventory and tracking process to help keep your stored files organized and identifiable.

3. Store and Retrieve Documents

Store records off-site and arrange access, pickup or delivery as needed.

4. Manage Records Through Their Retention Lifecycle

Use your organization's records retention policy to determine how long documents should be kept and when they may be eligible for secure destruction.

Additional Records Management Services

Mabey’s offers related services to support different stages of the document lifecycle.

Get Started with Records Management in the Capital Region

Looking for a more organized way to manage your business records? Mabey’s Moving & Storage can help you explore off-site storage, inventory management, file retrieval and document destruction options.

We will work with you to create a program that meets your needs and allows you to control your records and information more efficiently throughout their life cycle.  Mabey’s Record Storage is here to preserve the integrity of your files.

Professional Services That Provide Solutions

  •   Cost-Effective Records Management
  •   On-Site Inventory Preparation
  •   Climate Controlled Environment
  •   24/7 Security System
  •   Complete Management Reports
  •   Courier Service - Pick Up and/or Delivery
  •   Easy Access
  •   Simple and Certified Destruction

Contact our team to discuss your records management needs and request a quote.